Design and Development of an Online Recruitment Systems for Small And Medium-Sized Enterprises In Zambia
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2025
Mukelebai K Mutukwa, Moses Mupeta
International Journal of Advances in Engineering and Management
Abstract
Recruitment is a critical process for small and medium-sized enterprises (SMEs), which often face challenges such as limited resources, high recruitment costs, and time constraints. This project introduces an Online Recruitment System (ORS) designed to streamline and automate the hiring process, making it more efficient, cost-effective, and scalable. The system provides a centralized platform where administrators can create and manage job openings, candidates can apply and take online tests, and recruitment activities are seamlessly coordinated to improve hiring efficiency. SMEs play a vital role in economic growth and employment generation. However, many still rely on manual hiring processes that are time-consuming, prone to errors, and inefficient. This gap has driven the need for a comprehensive recruitment system that enables SMEs to identify and hire qualified candidates quickly and accurately, ultimately enhancing their productivity and competitive advantage. The system is developed as a web-based application, ensuring scalability, adaptability, and ease of use. It features a structured backend, interactive user interface, and robust security mechanisms to protect sensitive recruitment data. Key functionalities include: An admin dashboard that allows HR personnel to create, manages, and customizes recruitment tests for different job roles. Test management modules where administrators can design multiple-choice, coding, or situational judgment tests, set time limits, and automate test evaluation. User-friendly job seeker interface for candidates to register, apply for jobs, and take online assessments seamlessly. Automated candidate evaluation and ranking, reducing manual effort and improving decision making. The ORS offers numerous benefits for SMEs, including reduced hiring time, enhanced accuracy in candidate selection, and cost savings. It is a scalable solution designed to grow with businesses, with future enhancements such as mobile accessibility, AI-powered candidate ranking, and advanced analytics for data-driven recruitment decisions. The system follows a monolithic architecture, ensuring a compact, efficient, and easily deployable structure for SMEs. Key design elements include a centralized database, an intuitive user interface, and security-enhanced data handling mechanisms. The database architecture efficiently stores and manages job postings, applicant profiles, test results, and employer records, ensuring fast and organized data retrieval. The interface is designed for ease of use, allowing employers to effortlessly post jobs, filter applications, and oversee the recruitment workflow, while applicants can register, apply, and complete assessments seamlessly. Security is a priority, with role-based access control (RBAC), encrypted data storage, and authentication protocols to protect sensitive information.